Administrative Assistant

SUMMARY

The Administrative Assistant is responsible for the provision of confidential, professional administrative support to the Owner/ Office Manager to ensure the seamless operation of administrative activities as assigned.

Roles and Responsibilities

• Manage the Managing Director’s agenda and calendar, ensuring that all events and appointments are booked with reminders
• Coordinate executive communications, including taking calls, responding to emails, drafting correspondence, and interfacing with clients
• Collate, prepare and distribute reports as required
• Keep legal and other business-related files updated, follow-up and support where necessary
• Purchase and manage the distribution of stationery and other office supplies
• Update Peachtree Accounting software on a daily basis
• Check over the end of day balance sheet and update sales spreadsheet daily
• Prepare vouchers and issue cheque/cash payments
• Develop and maintains filing systems both paper-based and electronic
• Perform all other duties as assigned

Qualifications and Education Requirements

• 5 CXC/O’Levels (including Mathematics and English)
• Minimum of 3 years’ experience in a similar position
• Working knowledge and professional certification of Peachtree Accounting

Requirements

• Available to work weekends and public holidays
• Tech-savvy, proficient in Microsoft Office suite (especially Word and Excel)
• Excellent time management and organizational skills
• Ability to work under minimal supervision
• Must be able to think critically and solve problems
• Ability to work with a diverse team